ADELAIDE'S TECHGUY

Do Not Respond To Fake E Mails

We have all had them ,an e mail that is from some company / bank , that tells you that you need to log in and enter your account details including your password.

DO NOT DO IT

It is all about getting your details and password and can lead to identity theft , trojans being installed , virus's being installed , worms being installed etc.

These companies and lets include banks and any financial institution DO NOT send these e emails out

If you look at the example underneath from the one I have received which claims to be from Yahoo ( it's not Yahoo ) , my marketing account has supposedly expired ( it hasn't )

Do not respond to these just delete them and save yourself the trouble.

Switch To Gmail From Outlook

So at the moment you use Outlook to handle your email , calender , and to do lists.

It could be worse , I heard that someone was lecturing at TAFE in Adelaide saying that Outlook Express was the best system for email.

Why not swap to G Mail.

Yes store it all in the cloud so that you can get access to your email from any connected computer.

All you need is a Google account.

Worried about your settings , well they can all be imported into G mail.

E Mail

G mail handles this well with the ability to be able to log onto your email account anywhere and your settings are all there as it all stored in the cloud.

E Mails will go through the Google's servers so less chance of getting a virus.

The use of IMAP so that your mail is always in sync across multiple machines.

Your spam will also decrease.

Calender

The ability to sync with multiple devices ( I Phone , Blackberry etc )

Tasks

You can record all tasks and link them to e mails

If you want to know more or all about G Mail go to Butterscotch which have a great series of tutorials on G Mail.

Temporary E Mail Addresses

So you log onto a website and it asks you for an e mail address and you think , Is this a legitimate request?
Am I going to swamped with Spam after giving up your  email address as can happen ?
Try a temporary e mail address which has a time limit on them and enables you to give out a temporary address and monitor this to get the information you may need.
They can be found at 10 Minute Mail & Mailanator & YopMail

Bring That E Mail Message Back Part 2

Yesterday I wrote about recalling e mail messages in G mail , well you can also set up a function in Outlook that will delay you sending the message so you have time to correct or change your mind when sending an e mail.

You can set up the rule by going to Tools, then Rules and Alerts , then new rule.

Start a blank rule that will "Check messages after sending."

Then click next at the bottom of the rules wizard and you will receive a warning that this rule will apply to all messages

The next screen should have an option to "defer delivery by a number of minutes."

Decide on the number of minutes you want to delay the message for , click OK, next. skip exceptions, specify a name for this rule, and click Finish.

E-Mail Issues , Clear Out The Sent Box

Sometimes you will can experience problems with your e mail client that will result in you needing to perform some maintenance to get it to work the way it should.
If your sent box becomes too full you can experience difficulties in sending mail.
You should create a new folder in your email client and move your old sent items into this if you really need to keep these.
If your sent box is too full it can result in multiple copies of emails being sent if the sent box is too full.

Also check if your mail client has an archive function ( such as outlook ) which should be run on a regular basis.

Last thing is to adjust your virus scanner to NOT scan e mails that you are sending only one's that come in.